What is Makeup Exam

Under normal circumstances, no make-up examination shall be allowed for missing a midterm or final examination. However, if an exam is missed due to oversight or some non-emergency but urgent event, a makeup exam may be approved with a deduction of 15% of obtained marks. A make-up exam fee of Rs. 20,000 per course shall also be applicable.

Makeup Exam Rules for Mid Term

As per the decision of the Academic Board (93rd meeting in May confirmed in 94th meeting in Sep 2023), every faculty/teacher is required to formally mention their makeup exam policy for midterm in their course outlines, which should be uploaded on LMS before the start of the add/drop week. 

Faculty members who wish to facilitate with a makeup exam should clearly articulate the acceptable/non-acceptable reasons/circumstances in which a makeup exam would be allowed/not allowed*. 

*Faculty members may decide to not allow a makeup exam. However they must formally inform the students about this at the beginning of their course. 

Faculty members may choose from one of the following if they approve a makeup for missed midterm exam.

1. Give an additional assignment or 

2. Give average marks based on the performance of the student in other assessments of the same course or 

3. Set another exam paper (with same level of difficulty as the actual midterm paper).

A student who misses or will miss a midterm exam would request the subject teacher for a makeup of the midterm exam. The student has to provide relevant explanation and documentary evidence to the teacher if required. A separate email is also being sent to the students to inform them about the makeup exam procedure. 

Makeup Exam Rules for Final Term

If student missed or will miss an exam during the current semester then please submit a formal application with relevant documentary evidence via SFS https://webapps.iba.edu.pk/sfs/home/login within 7 working days of the missed exam and also inform your teacher about it.  

All applications are processed after the exam week. Processing time is approximately 7 to 15 working days and the decision with instructions to proceed further shall be posted on SFS only. Incomplete applications shall be rejected and a fresh application shall have to be submitted with the required information.  

Only one exam per course may be missed during the semester as per policy and in case of more exams being missed, the student should consider a withdrawal from that course or a semester freeze.   

Lastly, do not request your teacher to take care of the matter by circumventing the makeup exam procedure described above. 

Reasons for which a makeup exam can be scheduled?

Extraordinary Circumstance Description Full time students Part time students Required Documents
Medical Conditions

a. Hospitalization due to severe illness or a severe accident which may require hospital stay of more than one day.

b. Day Care procedure and surgery, dialysis, blood transfusion, admission in ICU & CCU for a heart attack.

c. Childbirth or Miscarriage

d. Illness of Offspring or Spouse or Parental/Guardian illness if the student is a single child. (illness of emergency nature like heart attack, surgery, dialysis)

 yes

a. Documents that show proof of illness, treat , admittance and discharge from the hospital

b. In case of surgery or any procedure, a letter that is verified by the surgeon must be submitted that can be authenticated
Bereavement

a. Parents / Guardian if they are the main caretakers

b. Spouse

c. Sibling (unmarried or age limited to 21years )

d. Offspring

If the death happens on or a day before the scheduled exam day. Out of town travel for burial is subject to approval of the academic committee.

 yes  
Appearance for an interview or court proceedings

For specific interviews like CSS or Special Tests like ISSB.

For court proceedings (to be approved by the AC). Joining of a new out of town job in a highly reputed organization.

 Subject to approval of the competent authority  
Official Travel

i. What is meant by official? ( brief def and applicability – part time ( evening and MBA executive) students

For Evening & Executive Students or Students serving in the Armed Forces and they have to travel for special tasks. Advance Notification is Required.

 No Yes
  • A certificate or official letter from his / her organization giving details of his / her official assignment.
  • Evidence of official travel comprising of tickets or boarding cards for air travel as applicable.
  • Letter from the organizations HR department must be submitted with prior notice of travel. The letter must have complete contact details for the purpose of authentication.
  • For personnel of armed forces the letter of verification has to be approved from the commanding officer. In cases where prior notice cannot be given, documents must be submitted post facto.
  • In case of international travel, copies of entry/exit stamp on the passport, visa pages and the first and second page of the passport must be submitted.
Participation in IBA approved event

In a Pre-Approved Event

  • National or International conferences / seminars / workshops representing the IBA
  • Representing the country / IBA in a reputed sports event at national or international level like Olympics, FIFA etc.
  • Participation in a Student Exchange Program with the permission of the Dean.
 Subject to approval of the competent authority  

If the extraordinary circumstances mentioned above do not pertain to the student's condition, then a makeup exam with discounted marks may be approved by the faculty member and respective chairperson. A 15% reduction shall be applicable from the marks obtained for the missed exam.

Note: Students should note exam dates and times that are provided at the beginning of the semester, so that they may avoid engagements on those specified dates. An example of this could be scheduling wedding ceremonies around the specified dates.